Section II: Key Official - this is the person in charge of the event.Once filling out section I of the form, you are required to obtain 6 signatures before sending to the CSO. The distribution of alcohol also needs to be regulated. Events can never have alcohol outside without security guards, unless it is in a fully enclosed courtyard. Remember that IDs need to be checked at the door and there can only be one entrance to the room. When writing the description, make sure you include all relevant information. There are many regulations to keep in mind when filling out the form. The alcohol permit form can be found here. The only exception is a small event (<30 students) that takes place in a small community room of a Housing and Dining facility (Cafe Vita included). Alcohol PermitĪny event that serves alcohol requires a completed alcohol permit to be submitted to the Community Service Officer (CSO) three weeks in advance.
Talk to your Grad Coordinator if you are unsure who the MSO is for your building. There are many other rooms you can reserve! Outside of the UCEN and GSA reservations, the facility manager or MSO (Management Services Officer) of the building can help you reserve a room.
To reserve a space with GSA (Cafe Vita or the Grad Lounge), go to our GSA reservation page. To reserve a room in University Centers, use UCSD's online reservation system. For tech fee waivers, the University Centers Advisory Board (UCAB) can waive tech fees depending on the size of the event. For a list of centers that provide funding, click here. There are many other sources of funding for graduate students. Right After the Event: Submit all paperwork for reimbursement within 21 days after the eventįor GSA funding, you can find tons of information over in our funding section.During the Event: Have everyone sign a sign-in sheet for funding purposes.2 Weeks in Advance: Submit your TAP form.3 Weeks in Advance: Start your TAP form.3 Weeks in Advance: Submit a completed EHS permit to EH&S if needed.3 Weeks in Advance: Submit a completed alcohol permit to the Community Service Officer with sections I through VI complete.4 Weeks in Advance: Submit a funding application using the GSA funding request application.
#Tap form ucsd full
There are many important deadlines to keep in mind! Make sure you give yourself plenty of time to plan your event in order to ensure full funding and event approval.
Collect signatures on a sign-in sheet during the event.Advertising your event to graduate students.Submitting an EHS form depending on the type of food served.Sending in a funding application with complete budget information.The main requirements for planning a successful event are:
Requirements and timeline for planning an event For a description of available funding sources, click here. If you are a department, you are eligible to apply for funds through any GSA request fund. To register as a student org, find more information here. This includes web space to create a website, access to the triton activity planner (TAP) for event planning, and the ability to apply for funds. Once registered as a student org, you have access to many resources. This requires you to find, at minimum, four principal members who will act as leadership for your student org. If you are a new student organization, you need to first register as a student org. We hope this information helps you plan your event smoothly! If your question is unanswered, please send an email to Get started Planning an event is not an easy task - there are many hurdles to overcome, such as funding application, room reservations, triton activity planner (TAP) submission, etc.
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